- #Deleting duplicate contacts in outlook 2016 update#
- #Deleting duplicate contacts in outlook 2016 free#
If you want to copy this information, you must do so manually.
The color categories that you assign to the new contact and the text in the message from the new contact will not be copied into the existing contact. For example, if you have a contact named Judy Lew with the phone number 555-0112, and you get a duplicate contact with a new phone number, Outlook will copy the new number into the appropriate field in the existing contact and leave all the other fields the same.
#Deleting duplicate contacts in outlook 2016 update#
Update new information from a duplicate contact to an existing one Outlook will compare all the fields that contain data in both the duplicate and existing contacts and copy the data from the duplicate contact into any fields in the existing contact that have conflicting data. Tip Displaying your contacts as Electronic Business Cards is a good choice of views in which to see enough information to distinguish contacts with duplicate names. To distinguish between the two, you can add a middle initial to one. For example, if you create a contact with the name Judy Lew, and you already have a contact with that name in your Contacts folder, you will have two contacts named Judy Lew. You have two options to resolve duplicate contacts in the Duplicate Contact Detected dialog box:Īdd a duplicate as a new contact The new contact will be added to your Contacts folder. The options for resolving duplicate contacts You can also turn off the Duplicate Detection feature if you are saving many contacts at one time and want to speed up the process. In this case, you can delete the unwanted duplicates. If you save a contact with the same name or e-mail name as one that already exists in your Contacts folder, Microsoft Outlook displays a dialog box with options to either add the duplicate contact as a new contact or update the existing contact with the new information from the duplicate contact.Īnother situation in which duplicate contacts are created is when you import contacts into Outlook. Resolving or deleting duplicate contacts in Microsoft Outlook Now all duplicate contacts are found and listed in the new Duplicate Contacts dialog, please click the Close button to close it.How to resolve or delete duplicate contacts in Microsoft Outlook? Still in the Wizard, please check the No backup option, and click the Next button.Ħ.
In the wizard, please check the Delete (Move to the “Deleted Items” Folder) option, and click the Next button.ĥ. In the Duplicate Contacts – Settings wizard, please check the contact fields you will remove duplicate contacts based on, and click the Next button.Ĥ. In the Duplicate Contacts dialog, please check the contact folders you will remove duplicates from, and click the Next button.ģ.
#Deleting duplicate contacts in outlook 2016 free#
But if you have Kutools for Outlook, with its Delete Duplicate Contacts function, you can remove the duplicates with ease.ġ00 handy tools for Outlook, free to try with no limitation inĢ. For the first method, you need to select the duplicate contacts one by one, and it's probable to miss some duplicates if you are not paying more attention to look for the duplicate one.